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We provide remote I-9 verification with US Federal E-Verify, as well as remote manual I-9 re-verification for self-audits. We can also assist if you are audited by DHS.

Yes, monthly plans are available for businesses using our remote I-9 verification services. Monthly plans are billed once per month and require a minimum of three verifications. Standard pricing is reduced by 25% for all verifications included within your plan. Additional verifications not included within your plan are billed at the standard rate of $39.95 each. You can increase or decrease you monthly plans. This is especially convenient if your business is seasonal. Monthly plans can be cancelled at any time without incurring any penalities. If you’d like to learn more, you can contact us by email or phone.

Our I-9 verification services are designed for businesses and organizations that need remote support for employee verification and related re-verification needs. We specialize in supporting construction companies, hospitality businesses, retail and restaurants, and other industries that rely on employees that are not always working a desk job. While many remote Form I-9 verification services claim to support all companies, they are often unwilling or unable to accommodate companies whose employees may be showing up to work at a jobsite, warehouse, restaurant or hotel. Not everyone works a desk job with access to a computer. We can easily provide remote verifications via smartphone as easily as we can via the internet with a computer. We let you choose which method you prefer when you upload the employee's documents. We accommodate your needs and that is how it should be.

E-Verify® is a web-based system run by the US government that electronically confirms whether new employees are authorized to work in the United States. E-Verify confirms data by matching information from an employee's Form I-9 against records from the Department of Homeland Security (DHS) and the Social Security Administration (SSA). E-Verify does not replace Form I-9; employers must still complete the Form I-9 for every new employee.

Although E-Verify regulations are determined by individual states, it is still mandatory for all federal contractors and subcontractors. Currently twenty-three states require the use of E-Verify for at least some, if not all employees.In some states, E-Verify is mandatory for all employers, such as Alabama, Arizona, Mississippi, South Carolina. Other states have size thresholds such as Florida (25 employees or more), Georgia (11 employees or more), North Carolina (private employers with 25 employees or more), Tennessee (private employers with 35 employees or more), and Utah (private employers with 150 employees or more).Many states require E-Verify for state and local government employees and any businesses bidding on public contracts, such as Arkansas, Indiana, Michigan, Minnesota, Missouri, Nebraska, Oklahoma, Pennsylvania, Texas, Virginia, and West Virginia.California employers can and often do use E-Verify, but they must first formally offer the employee a job. Most California employers that use E-Verify will do so on an employee’s first day of employment.

E-Verify is a web-based system run by the US government that electronically confirms whether new employees are authorized to work in the United States. Our Remote E-Verify process is simple and involves the following steps;1. An employee completes Section 1, “Employee Information and Attestation” of Form I-9 on or before their first day of employment. The employee also provides an identity document or a combination of two documents. If providing a copy of two documents, one must include a photo.2. The employee’s documents are scanned and either uploaded to our website or emailed to us. If uploading the documents, you do not need a user name or password, but we do require your Integrity i-9 account number. Employers or employees may upload the documents.3. After uploading the documents, you or your employee must visit our Calendar page and choose a time for the remote meeting. This meeting must be held within three days of the employee’s first date of employment. When choosing a time, you or your employee will also choose whether to conduct the meeting on a computer or a phone.4. Once the documents are received and a time is chosen on the calendar, we will email or text a meeting link. We will also email our employer contact on file with a notification update.5. The remote meeting is recorded and conducted with Zoom. An employee can use a computer or a smartphone. Zoom does not need to be installed because the meeting link can simply take the employee to Zoom’s website via a browser. During the meeting, the employee will show themselves and their documents. The Integrity I-9 representative will log into E-Verify to complete the verification and will remotely inspect the documents. The entire meeting typically takes 5-10 minutes. When the remote meeting is finished, you will immediately be emailed a status update.If the employee was verified, you will receive copies of the completed Form I-9 and supporting documents with this email. You will also receive a link to download the recording of the meeting. These documents and the recording will remain on file with Integrity I-9 for seven years. If the employee was not authorized, you will be immediately notified and you will receive instructions in your email.E-Verify uses two federal databases, the Department of Homeland Security’s and the Social Security Department’s. If an employee is not immediately verified, E-Verify will indicate which system could not verify the employee. He/she will then have nine days to make an appointment and meet with someone at one or both of these federal departments. This is critical because both of these federal agencies often are booked up a week in advance. An employee may refuse to make an appointment and if this happens, you must terminate their employment. If the employee does not refuse to make an appointment with one or both of these agencies, you cannot terminate their employment until the ninth day following their meeting to verify their Form I-9.If the employee makes and keeps the appointment with the agency, or agencies—their file will be updated immediately. Once this happens, we will notify you and email you a verification from E-Verify.

Yes. You can still do manual Form I-9 verifications but they are not as secure as E-Verify. E-Verify allows the authorized user to compare the photo identity document on file with the one provided by the employee. This reduces fraudulent verifications by about 95%.

Employers are responsible for their employee Form I-9 verifications whether they use a third-party or they verify their own employees. The benefit of using a third-party is that your employees are always verified by an experienced agent that has received hours of training.The federal government constantly sends E-Verify updates regarding the status of different immigrant groups. The status of some groups can change frequently. Anyone verifying employees with E-Verify needs to keep up to date with any and all changes. This can be frustrating and time consuming for HR employees. This can take up a lot of time in an already busy schedule. The cost of hiring a third-party for E-Verify verifications often pays for itself by reducing the workload of HR employees.If a business is audited, it will be better equipped to face that audit if it has verified its employees with E-Verify. E-Verify is extremely effective. Using E-Verify reduces fraudulent verifications by about 95%. Manually verifying employees is not nearly as effective.If you inadvertently hire someone who is not authorized to work in the United States and that person is arrested by ICE, an investigation will likely reveal that you had employed them. If that happens, you will likely be audited and forced to justify your hiring decisions. If you have used E-Verify, then you have used the most effective system available. If you have also used a third-party that specializes in verifying Form I-9’s for new employees, then you have taken an additional step to make certain that you do everything correctly. If you are audited by the IRS, you are probably going to be looked on more favorably if you hired a third-party accountant to check your books.

Form I-9 verifications cost $39.95 each. Monthly plans are available too which allow you to pay for three or more verifications automatically each month. Monthly plans include a 25% discount. Monthly plans can be increased or decreased without penalty and do not require any contracts.Discounts of 10% are available for nonprofits and small businesses owned (at least in part) by veterans. These discounts do not apply to monthly plans.

Integrity I-9 is an authorized Employer Agent and we take care of everything so you don’t have to. It helps that E-Verify makes it very easy for Employer Agents to onboard clients. When onboarding a new client, we ask for some basic details: legal business name and EIN/Federal Tax ID number, NAICS code, address, employee count, name of authorized person, and a list of locations (only those locations where we would be verifying employees).We enter this information into E-Verify. If you are not yet signed up for E-Verify, we will take care of that. Once we enter your information, E-Verify will provide us with an electronic signature link. We will send that link immediately to the authorized signatory at your company who will have 24 hours to electronically sign.Once this is signed, we will send you the mandatory E-Verify Participation and Right to Work posters in English and Spanish for display.

Yes. Even if you have signed up for a monthly plan, you can cancel without penalties.

You are not required to sign up for a monthly plan. If you do, you can save a significant amount of money. Monthly plans include a 25% discount for included verifications. For example, a single E-Verify verification costs $39.95. If you sign up for a monthly plan which covers three verifications, your cost will be $89.89 per month ($39.95 x 3=$119.85, less $29.96 for your 25% discount). If you need additional verifications, they are billed at $39.95 each.Monthly plans must include at least three verifications. You may create your own plan for as many verifications as you need. Plans can be increased or decreased without penalties. This is especially helpful for companies that hire more employees during certain times of the year. Additional discounts are available for nonprofits and small businesses owned (at least in part) by veterans.

Yes, you can choose to only use Integrity i-9 to verify employees at some locations, instead of all of your business’s locations.

Yes, businesses are regularly audited by DHS. In recent years, DHS has audited between 5000-6000 companies each year. An audit can be random or it can be triggered by something, such as a complaint by a former, disgruntled employee. Another trigger is a change in the business structure such as a corporate reorganization, merger, or acquisition. These changes often flag your business and result in increased federal scrutiny.Government data analysis, including Social Security Number (SSN) mismatches shared through inter-agency programs like ICE-IRS data-sharing agreements often result in a DHS audit. Even your industry can trigger an audit. Some industries are considered high-risk such as construction, hospitality, agriculture, and food processing. Companies that belong to one of these industries are statistically more likely to be audited. If you have any past violations for non-compliance or civil penalties, you are likely to be audited.If you are chosen for an audit, you will have very little time to prepare. The audit process begins with a NOI (Notice of Inspection) from HSI (Homeland Security Investigations). HSI is a division of ICE (Immigration and Customs Enforcement). Once you receive a notice, you typically have only three business days to produce your Form I-9 records and payroll data.With manual Form I-9 verifications, you are only required to keep copies of Form I-9’s for each employee. You are not required to keep copies of the identity documents provided by the employee. The problem with this is that without the copies of each employee’s identity documents, you have no proof. With E-Verify, you are required to keep a copy of each employee’s Form I-9 and the identity documents provided by your employees. In an audit, you have a much better chance of defending yourself if you can produce a copy of an employee’s identity documents.In the past, enforcement measures were fairly mild and employer’s were typically not facing large fines unless there was a substantial amount of evidence against the employer. In recent years, enforcement standards have intensified. DHS quietly reclassified several common administrative errors from correctable "technical" mistakes to immediate "substantive" violations. In other words, it is much easier for a company to get fined by DHS.

In a DHS audit, fines for Form I-9 violations begin at $288 and increase with each violation. Employers can be fined as much as $2,861 for a single violation. If your company is accused of knowingly recruiting, referring, retaining, or hiring unauthorized workers, the first offense is between $716-$5724 per worker. The fine for a second offense can be as high as $14,308. The fine for a third offense can be as high as $28,619. If DHS believes that you continued to employ someone who is not authorized to work in the United States after receiving a notice, they can add additional fines of between $973-$1942. States can add additional fines and can even strip a company of their business license or public contract. States can even charge a company with civil penalties.

If you are audited and you are already a customer, we will provide the auditors with electronic copies of any employee files in our system, at your request. We can also provide copies of recordings and we can answer any questions an auditor may have. We do not charge for this even if you are a former client. We keep files for seven years.If you are not yet a customer and you receive an audit notice, we can help with that too. We can help you perform a self-audit in preparation for the DHS audit. The cost would still be $39.95 per employee.

A Form I-9 self-audit is when an employer re-verifies all of their employees to make certain that their Form I-9 files are complete and accurate. If you are uncertain about any of your employees’ Form I-9 files, you cannot simply re-verify the uncertain files. You must re-verify all of your employees.E-Verify cannot be used to verify current employees. You can only use E-Verify to verify new employees. The only exception is for qualifying employees of a federal contractor bound by a federal contract containing the Federal Acquisition Regulation (FAR) E-Verify clause.If you self-audit your Form I-9 files, you must do manual verifications. We can assist with this. We only perform manual verifications when clients are self-auditing and re-verifying current employees. Our manual verifications are performed remotely. We provide electronic copies of the completed Form I-9’s and identity documents when we are finished. We also give you the option of downloading the recordings. We will keep these files for seven years.